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Planners Checklist

New to planning a golf event?

Click on any of the links below for these useful tools or contact our 1st Assistant/Sales and Marketing Coordinator
Joe Reilly for personal attention to your event.

  • Glossary of Golf Terms
  •  
    Golf Event Planning Calendar 
     
    Swenson Park and Van Buskirk Golf Courses accept group reservations up to one year in advance with a signed agreement and deposit.  We encourage you to discuss re-booking your event with us for the following year on the day of your current event.  The following outing calendar will assist you and Swenson Park/Van Buskirk in the planning of your next Stockton golf event. Please let us know if we can be of assistance to you with your planning. 

     
    Planning
    Start Date
    Status
    Select a date, secure with contract and deposit
    Secured between 6 months and 1 year in advance  
     
    Select hotel site (if necessary)
    Secure 6 months
     
    Determine transportation needs (select transportation company)
    90 days in advance
     
    Merchandise order shirts, caps, golf balls, etc...
    60 to 90 days in advance
     
    Fill Your Field of Guests. Set goals for how many players (sponsorships, etc.)         
    Have field full by 45 days prior to your event.
     
    Decide on food and beverage options: select menus, determine budget
    60 days in advance 
    (discuss with Heron Lakes tournament staff)
     
    Finalize List of Participants
    45 days in advance
     
    Notify Course of final number of players
    30 days in advance
     
    Decide on format, contest holes, rules, etc
    30 days in advance
     
    Send final payment
    3 weeks in advance
     
    Finalize Your Event (fax or email pairings to Golf Course)
    one week to 72 hours  in advance
     
    Re-book your event for next year
    Day of current event
     
    Good Luck in your golf event planning, we are confident your event will be a success!

    Start planning your next golf event today by completing our Outing Request Form.